Data protection information for applicants

We have received your application and are delighted that you would like to join our team. We (the controller) would like to inform you below about how we process your personal data in the context of an application and provide you with further information in this context. Personal data is all data with which you can be personally identified.

1. RESPONSIBILITY FOR DATA PROCESSING
The controller is the natural or legal person who alone or jointly with others determines the purposes and means of the processing of personal data.

The data controller responsible for processing your application is:
Notary Dr. Marco Berger
Address: Franz-Schubert-Weg 3, 79822 Titisee-Neustadt Phone: 07651 97033 0
E-mail: datenschutz@notarberger.de
The appointed data protection officer is IITR Datenschutz GmbH, Dr. Sebastian Kraska, Marienplatz 2, 80331 Munich, e-mail: email@iitr.de.

 

2. PURPOSE OF DATA PROCESSING AND LEGAL BASIS
We process personal data about you for the purpose of your application for an employment relationship, insofar as this is necessary for the decision on the establishment of an employment relationship with us. The legal basis for this is Art. 6 para. 1 lit. b), Art. 9 para. 2 lit. b), Art. 88 GDPR, § 26 BDSG in conjunction with state law, § 164 SGB IX. Furthermore, we may process personal data about you if this is necessary to defend against legal claims asserted against us in the application process. The legal basis for this is Art. 6 para. 1 lit. f) GDPR; the legitimate interest is, for example, a burden of proof in proceedings under the General Equal Treatment Act (AGG). If there is an employment relationship between you and us, we may process the personal data already received from you for the purposes of the employment relationship in accordance with Section 26 (1) BDSG if this is necessary for the performance or termination of the employment relationship. We also collect further data that will be required for the execution of the employment relationship. This includes, for example, data required for payroll accounting.

 

3. CATEGORIES OF PERSONAL DATA
We process data in connection with your application. This may be general personal data (such as name, address and contact details), information about your professional qualifications and schooling or information about further professional training or other information that you provide to us in connection with your application. We may also process job-related information that you have made publicly available, such as a profile on professional social media networks.

 

4. RECIPIENTS OF YOUR DATA
Your personal data from the application will only be processed by us; there are order processing agreements with service providers such as the host provider, maintenance personnel for our servers or data carrier disposal companies in accordance with Art. 28 GDPR.

 

5. TRANSFER TO A THIRD COUNTRY
A transfer to a third country is not intended.

 

6. STORAGE OF YOUR DATA We store your personal data as long as it is necessary for the decision on your application. If an employment relationship is not established between you and us, we may also continue to store data if this is necessary to defend against possible legal claims. In this case, the application documents will be deleted two months after notification of the rejection decision, unless longer storage is required due to legal disputes. If an employment relationship is established, we store all data required for the execution of the employment relationship. Such data will be deleted after termination of the employment relationship, unless there are statutory retention obligations that require us to store your data beyond the duration of the employment relationship.

 

7. YOUR RIGHTS
As an applicant with us, you have the following data protection rights, depending on the individual situation, and you can contact us at any time to exercise them:

a. Information You have the right to obtain information about your personal data processed by us and to request access to your personal data and/or copies of this data. This includes information about the purpose of use, the category of data used, its recipients and authorized persons and, if possible, the planned duration of data storage or, if this is not possible, the criteria for determining this duration.

b. Rectification, erasure or restriction of processing You have the right to obtain from us without undue delay the rectification of inaccurate personal data concerning you. Taking into account the purposes of the processing, you have the right to have incomplete personal data completed, including by means of providing a supplementary statement.

c. Right to object Insofar as the processing of personal data concerning you is based on Art. 6 para. 1 lit. f) GDPR, you have the right to object to the processing of this data at any time for reasons arising from your particular situation. We will then no longer process this personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves the establishment, exercise or defense of legal claims.

d. Right to withdraw consent If the processing is based on consent, you have the right to withdraw your consent at any time without affecting the lawfulness of processing based on consent before its withdrawal. To do so, you can contact us at any time using the details provided above.

e. Right to erasure You have the right to obtain from us the erasure of personal data concerning you without undue delay and we are obliged to erase personal data without undue delay where one of the following grounds applies:

- The personal data are no longer necessary for the purposes for which they were collected or otherwise processed.
- You object to the processing and there are no overriding legitimate grounds for the processing.
- The personal data was processed unlawfully.
- The deletion of personal data is necessary to fulfill a legal obligation under Union or national law. This does not apply if the processing is necessary:
- for compliance with a legal obligation which requires processing by Union or Member State law;
- for the assertion, exercise or defense of legal claims.

f. Right to restriction of processing
You have the right to obtain from us restriction of processing where - the accuracy of the personal data is contested by you, for a period enabling us to verify the accuracy of the personal data; - the processing is unlawful and you oppose the erasure of the personal data and request the restriction of their use instead; - we no longer need the personal data for the purposes of the processing, but they are required by you for the establishment, exercise or defense of legal claims, or you have objected to processing pending the verification whether our legitimate grounds override yours. Where processing has been restricted in accordance with this point (f), such personal data shall, with the exception of storage, only be processed with your consent or for the establishment, exercise or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State. If you have obtained a restriction on processing, we will inform you before the restriction is lifted.

g. Right of appeal
Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement if you consider that the processing of personal data relating to you infringes the GDPR.

8. NECESSITY OF PROVIDING PERSONAL DATA
The provision of personal data is necessary for the conclusion of a contract of employment with us and the associated application process pursuant to Art. 6 para. 1 lit. b) GDPR. This means that if you do not provide us with personal data when applying, we cannot decide whether you are suitable to work in our office.

Notary Dr. Marco Berger